Professional Oversight

Professional Oversight


Professional Oversight is required when submitting documentation for School Health and Related Services (SHARS), services provided by an Unlicensed provider or Rehabilitative Assistant. In X Logs, this oversight is assigned to the user submitting the session and indicates that all entries must be reviewed and approved by a licensed professional.

Assistant

In X Logs, an Assistant is defined as a provider who requires professional oversight. This category may include Unlicensed Providers, Interns, or Rehabilitative Assistants.  To ensure appropriate access and supervision, these users must have the "Assistant" role assigned to their X Logs account. For more details on user roles and permissions, please reference article X Logs Role Types.

How to verify if a provider has the "Assistant" role.
  1. Have the user login to their X Logs account.
  2. Go to their calendar.
  3. Create a session. For more information on creating a session reference article Create a Session or Session Series.
  4. Open the newly created session.
  5. On the upper right side there will be a button, next to the save button.
    1. If the provider has the "Submit" button they have the "Assistant" role.
    2. If the provider has a Post button they do not have the Assistant role.
      If the Submit button is not visible, please contact your district administrator or MSB support to have the provider's role updated.




Approvers

In X Logs, an Approver is a provider assigned the responsibility of reviewing, approving, or rejecting sessions submitted by other providers. To perform this function, the provider must have the "Approver" role assigned to their X Logs account. This role grants access and permissions necessary to manage and oversee session submissions from peers, ensuring quality and compliance.

How to verify if a provider has the "Approver" role.
  1. Have the user login to their X Logs account.
  2. Click on the initials upper right side.
  3. Click on My Profile.
  4. The "Add Another Provider" option will display, under the Assistants section.  For more information on adding a provider reference article Add Provider to Profile.
    1. If the provider has the "Add Another Provider" option they have the "Approver" role.
    2. The "Add Another Provider" option must appear in the Assistants section
    3. If the provider does not have the "Add Another Provider" option in the Assistant section they do not have the Approver role.
 If the Add Another Provider option is not visible or not in the Assistants section, please contact your district administrator or MSB support to have the provider's role updated.


X Logs offers a Professional Oversight option to ensure compliance and maintain the quality of sessions submitted for billing.

  1. X Logs Role Types
  2. Create a Session or Session Series
  3. Add Provider to Profile